Know basic accounting
You may be the world’s most talented hair stylist, the finest chef, the most charming party planner, but if you don’t know basic accounting tools and aren’t actively involved with the cash management of your venture, you may not be in business for as long as you want to be. Knowing the financial aspects of running a business is just as important as the product or service you are selling. Even if trusted professionals are doing all of your financial paperwork for you, take an active interest in the bookkeeping and accounting. It is your dream and investment at stake, not theirs. Make time for it.
Be aware of the movement of cash in and out of your business – called cash flow. Cash is money in the bank, not inventory, accounts receivable or property. It is what you need to pay salaries, suppliers, utilities, creditors, rent, and so on.
Watch the cash flow carefully. Positive cash flow – more coming in than is going out – is a signifier of financial health. Negative cash flow – more going out than is coming in – is an indicator that your company may be in trouble. Being aware of the influx and outgo of money will help you know if too much of your company’s assets are tied up in inventory, if you need to collect what is owed to you, or if there simply isn’t enough cash coming into the business.
Develop or review your company’s balance sheet. A balance sheet is a summary of your company’s financial condition at a specific point in time. It lists assets, liabilities and net worth, and will help you understand what your business owns and what it owes at any given time.
Commit yourself to never being removed from your business’s business.
Keep business and personal expenses separate
You can save yourself a migraine-sized headache by keeping personal finances and business finances absolutely separate. This includes expenses, inventory, and debt. Mixing the two worlds can lead to severe tax, liability, and accounting problems.
The desire to blend obligations and assets often stems from an insufficient amount of money coming in to meet either household or company obligations. Have at least six months worth of both business and household expenses saved before opening day. The more cash saved the better, as it often takes far longer for most ventures to turn a profit than you may think. Without such a safety net, you may be tempted to tap into credit cards that are intended for business use and vice versa.
To offset the desire to combine finances, make your personal budget as important as your business budget. It is easy to get carried away and start spending like you have a lot of money coming in because you expect to make a lot in the future. Do not spend what you do not have. This is advice everyone should heed, but it is even more critical for the small business owner.
You may need “perfect credit” to continue to grow your business with future loans, so keeping consumer debt to a minimum and always paying your bills on time is vital.
Pay your taxes
Paying income taxes is one of the most challenging aspects of being self-employed. Rather than simply having them deducted from a paycheck, you have to take a far more active role with the IRS when you own your own business. Many small business owners fail to pay because they must take the initiative.
If you will be paying on the quarterly schedule, and almost all small business owners do, you must send in your estimated tax payment, using Form 1040-ES, by the following dates: April 15, June 15, September 15, and January 15.
In order to know how much to pay on a quarterly basis, you are going to have to accurately project what your business will make in the coming year. To save yourself a daunting tax bill (and a 9 percent failure to comply penalty if you don’t pay 90 percent of what you owe), be extremely conservative with your estimate. Also keep in mind that you may have to pay additional self-employment taxes, which includes the Medicare tax and the Social Security Tax.
As you may have guessed (or experienced) by now, tax planning can be very complicated. Be sure to meet with a qualified professional to guide you through the IRS maze.
Owning your own business is exciting. It is also a bit of drudgery sometimes. To become and remain successful, you are going to have to muddle through the less thrilling aspects of being your own boss. But the effort is almost always rewarded.
Heritage Trust’s HTbiz account suite offers business owners a variety products and services that provides the resources you need to help you manage your business finances conveniently and easily. As an additional benefit to employers and employees, we provide onsite financial education workshops, direct deposit, no-monthly-fee checking for new hires and retirement/investment services for exiting/transitioning employees. To learn more, click here!